Training Materials

Web Tutorials and More

We collaborate with site coordinators across the entire college who manage and maintain the websites we help them build. While we are always available to answer questions or provide additional training, the tutorials below are meant to help answer some of the most commonly asked questions.  

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Drupal Tutorials

Login to Drupal

1) Go to your department homepage.

2) Type "/login" into the browser window at the end of the department URL.

3) Enter your ONID user information.

Edit Employee Profile

1) Login to Drupal.

2) Click on your name in the top right corner.

3) On your profile page, click the Profiles tab.

4) See each tab to edit information:

- OSU Employee is contact information specific to your current position (phone, office)
- OSU Person is information about you as a person that does not change if you change positions (name, email, picture)
- OSU Student is for information specific to students (degree, major professor)
- Agricultural Sciences is where you can say if you accept graduate students
- OSU Faculty is for Vitae type information

5) After you've made changes, click Save on the bottom of each tab.

6) OSU DE also created a tutorial providing more detailed explanations of the editing tabs.

Add Publications to Employee Profile

We are transitioning to using Digital Measures to populate the publications list on our Faculty profile pages.

1) Add your publications into Digital Measures

2) Activate the feed on your profile to pull your publications from Digital Measures

If you do not have a Digital Measures profile you can contact Linda Brewer to help you get one set up.

If you are Classified Staff or Professional Faculty, you won’t have a Digital Measures profile.  In this case you will need to use the Biblio module to add Publications to your CAS Profile.

After logging into your web site, from the black menu at the top of the page select
Content -> Add Content -> Biblio

This screen provides you with 5 options for creating your Bibliographic reference.

1) BibTex codes can be found using Google Scholar.

2) RIS files can be exported from reference software such as EndNote and Reference Manager.

3) DOI Lookup requires you to create an account on the Crossref site before you can use their service.

4) PubMed codes can be found by searching the using the PubMed web site.

5) Publication Type lets you select the type of publication and enter all of your information manually.

Once you have added your new publications, contact the CAS Web Team and let us know that new publications have been added for you and we will connect them to your profile.

Additional tutorials:

The web and Mobile Services web site has a comprehensive tutorial on using the Biblio module.

Edit a Web Page

1) Login to Drupal.

2) Navigate to the page you'd like to edit.

3) Click the Edit tab.

4) Scroll down and find the content you'd like to edit.

5) Note: Some content may be in a "paragraph" (a horizontal row on the page). Click the "paragraph" heading to open it up and view the content.

6) Click Save.

Link to a PDF document


1) Login.

2) Go to the web page where the PDF should go and click Edit.

3) Highlight the text that should link to the PDF.

4) Open the Linkit tool (chain link icon).

5) Click the Open the File Browser button in the middle of the LinkIt window. This will open the File Browser in a new window.

6) In the left Navigation panel navigate to your department's or unit's folder, and choose the folder or subfolder where the file should be stored.

7) Click on the Upload button at the top of the window.

8) Browse to the file you would like to upload.

9) Click the Upload button.

10) Click the Insert File link at the top of the window.

11) This will close the File Browser window and take you back to the Linkit window.

12) Choose Options >> Target >> New Window. This will set the PDF to open in a new tab when clicked.

13) Click Insert Link.

14) Save your page.

14) Check the PDF to ensure it opens properly.

Add/Edit/Remove People in Directory

    NOTE: This is only for Group Managers, not Group Authors


    Add User:

NOTE: If the person is new to the College of Agricultural Sciences you will need to send their ONID to requesting that a profile be created for them.

    1) Navigate to Group Dashboard (Dashboard >> My OSU Groups >> select your group)

    2) Click on Group tab

    3) Click on Add People

    4) Type first name into Username box, select name from drop-down menu

    5) Choose membership type to set which directory they will appear in

    6) Click Add Users

    Remove User:

NOTE: If the person is no longer associated with the College of Agricultural Sciences and needs to be permanently deleted you will need to send their name to requesting that their profile be deleted.

    1) Navigate to Group Dashboard (Dashboard >> My OSU Groups >> select your group)

    2) Click on Group tab

    2) Click on People

    3) Type name into Name search box & choose name

    4) Click apply

    5) Click Remove

    Edit User:

    1) Navigate to Group Dashboard (Dashboard >> My OSU Groups >> select your group)

    2) Click on Group tab

    2) Click on People

    3) Type name into Name search box & choose name

    4) Click Edit


Create News Story for News Feed
  1. Once logged into Drupal, on the top navigation, select Content >> Add Content >> Article
  2. On the Article entry page, in the Other Groups box, scroll down and select your group/website. (Hold CTRL to select multiple groups.)
  3. Under Group Visibility, check [Public – accessible to all site users].
  4. In the Title entry box, copy and paste the article's headline
  5. Add an image (if possible)
  6. In the Body entry box, copy and paste a short blurb
  7. Under Publisher start typing the publisher name and select if from the pop-up window.  If you don't see the publisher listed then type out the publishers name.
  8. Under Source, write “Full article” in the Title box, and copy and paste the URL into the URL box
  9. Under OSU Employee start typing the name of the employee associated with the article.  Select the employee from the pop-up list.  If there is more than one Employee click on the [Add another item] button and add additional employee names.
  10. Under Category select [Spotlight] to add this article to the news feed on your site home page.
  11. Click Save
  12. Check your News Feed to make sure it looks right!


Create a Basic Web Page

1) Once logged into Drupal, hover over Content >> Add Content >> Basic Page.

2) Choose Group where page should display.

3) Title your page.

4) Add content to Body section.

5) To create a menu link, click Add Menu Link.

6) Choose Parent Item where menu link should appear.

7) Click Save.

Embedding a Video

You have 2 options on how to embed a video into your webpage. You can use the Add Media widget or you can go into the page code and paste the embed code.

Using the Add Media widget

  • Set your text format to Full HTML
  • Place your courser in the page where you want your video to appear.
  • Click on the Add Media icon
  • This will open a pop-up window.  Click on the Web tab
  • Paste the URL for your video into the text box and click the Next button
  • Follow the prompts to add meta data and position your video on the page.

Additional information is available on the OSU Drupal Training website.

Pasting the Embed code into your page

Troubleshooting Tip: If you switch back to "rich text editor," and the iFrame doesn't appear, try repasting the code in the "plain text editor" and then scrolling straight down and saving your changes to see if the video displays. 

Why aren't my edits showing on the website?

The way our server works is that once a page has been accessed it keeps a copy of that page in the cache system.  For the next, approximately an hour, whenever someone comes to that page the server will use the cached page instead of going back to the source code to display the new page.  This is done so that the pages can display faster.  This is beneficial for most situations of a user browsing our sites. When you are editing a page this becomes an issue.  Since you just viewed the page to edit it, the original version of the page is now saved in the server cache, and this is what the rest of the world will see until the server cache is cleared. If you can see your changes when you are logged into the site, then your changes have been saved to the server.

We can manually flush the server cache to force the changes to show right away.  I will flush the server cache if the update is time sensitive, on a page that people need to review, or on a page that I know gets a lot of traffic.  If the update isn’t urgent, then I will usually just let the system run its course  knowing that it will show correctly later on.

If you have an urgent update and need to flush the server cache.

Mouse over the white house icon at the left side of the top blue menu bar

Click on “Flush all caches”

It will take about 30 seconds for the cache to clear.

University-wide Drupal Resources

paragraphs layout example page

Social Media


The Extension website is separate from the College of Agricultural Sciences website.  If you would like to update content that is on the extension server, you will need to work with OSU Extension Services to update the content.

Resources to aid in editing content on the extension website:

Accessibility Resources

Word Press